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Organizing Digital Scrapbook Stash with Previews

We all LOVE to browse the digital scrapbook stores. How would you like to browse your personal scrapbook stash the same way you browse scrapbook stores? You can  re-organizing your files with previews. I use by ACDSee to move files and previews to the proper folders (you don’t need ACDsee for this to work it just makes moving files easier).

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Organizing is time consuming but it is necessary. Remember how easy is was to find your favorite blouse and other items after you organized your closet? Saves a lot of time and frustration, doesn’t it? A few minutes spent getting organized now will save hours later.

Think about a lumberjack cutting down trees in the forrest. He has to stop and sharpen his axe occasionally. With a sharp axe he can work faster and easier.  Organizing saves money too. Every time I organize I find elements I purchased and forgot about (don’t tell my husband). Organize your stash to make scrap-pages or kits faster and easier.

IMPORTANT: NEVER EVER separate images or previews from the original file folder. Only move COPIES of previews or elements into new category folders. It takes up a little more space by you need to keep files with TOU and designer information in the original files.

Organizing Your Digital Stash with Previews

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When I click on a folder I can see all the kit or element previews at a glance. Only the previews are in these folders. The actual png, jpg, psd files are stored on my hard drive. Occasionally files do not have previews.  Its worth Googling the item to find the preview to add to your stash.

Organizing Photoshop Tools with Previews

Each Photoshop Tool (Action, styles, brushes, etc) folder includes a Preview Folder so I can see what I have at a glance.

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Organizing Photoshop Styles

Create folders for specific styles

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Copying and Moving Previews in ACDSee

It is very easy to copy the previews to the preview folders with ACDSee (note: you can view Photoshop Brush files in ABDsee but not in Windows Explorer).

Open the folder to find the preview.

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Right click n the preview and select COPY TO FOLDER. Continue to each folder gathering and copying previews.

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Save Hard Drive Space

If you stash is so big its bogging down your hard-drive consider only keeping  the previews on computer and the items on an extenal hard drive.Works for me.

When I first started digital scrapbooking in 2006,  I tried keeping a seperate folder for kit previews but I didn’t keep it up. Now I know the value of this system. It is worth the time to organize now and create future kits and pages much faster and easier.

Another Timesaver: Photoshop Shortcuts

The number one time saver is knowing your Photoshop keyboard shortcuts. Once you learn them you can  navigate through the software  quicker and easier while maintaining your creative flow. Here are a few: 

  • Ctrl + Z (Undo)- THE best shortcut ever!
  • Ctrl + Shift + N (New Layer
  • H (Hand Tool) 
  • Z (Zoom Tool) 
  • Ctrl + 0 (Fit on Screen)
  • B (Brush Tool)
  • Tab (Hide/Show Palettes
  • Ctrl + Alt + Shift + N (New Layer No Dialog) 
  • Ctrl + Shift + C (Copy Merged) clipboard. This command only works if you’ve made a selection on the image first (use Ctrl+A to select all), otherwise you’ll get a copy of nothing. This is useful if you want to duplicate what you see on the screen into another image file or even another layer.
  • Ctrl + Alt + Shift + E (Stamp Visible) 
  • Ctrl + Alt + Shift + K (Show Keyboard Commands) 
  • [ (Decrease Brush Size)
  • ] (Increase Brush Size)
  • Shift + [ (Decrease Brush Softness)
  • Shift + ] (Increase Brush Softness) 

You can get stickers for your keyboard to help you lean here. 

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If this was helpful, please leave a comment.  If I get feedback, I will write more tutorials.

What would you like to learn?

How do you organize your files?

 

 

 

4 comments

  1. Christine

    I always look for additional way to organize. I’m a Mac person and use a couple of ways to organize my stash. A good folder structure is essential I tink, at least in my case. We have a small program that lets you paste the preview on the folder so you can see in one go what is in it. But mostly I use a combo of Picasa and PSE Organizer.
    Unfortunately ACDSEE for Mac is not the same quality as it is for Windows. A bit of a lagre stash and it becomes unbearable slow and eats up all your cpu.

    I tried the trial version but half way through my indexing I had to stop because nothing worked anymore. We have a few choices, not all software reads .png’s and that is the biggest hurdle. PSE organizer does read png’s and so does Picasa.
    It takes practice and trial and error to see what works for you. Loved to see how you managed I’m sure a lot of windows scrappers will find it very helpful!

  2. In Jessica Sprague’s new class on ACDSee, she said Version 2 for Mac doesn’t have the crashing issues. She said it isn’t available through the App Store yet; must buy directly from ACDSee. It’s what she uses for her personal organization. Hope this helps.

  3. Amei seu post foi muito útil.
    E estou tentando baixar seus freebies mas não consigo. Já fiz a subscrição mas não consigo baixar.não recebi nada ainda no meiu e-mail para que posso acessar a pagina para baixar gratis.
    obrigada e quero dizer que seu trabalho é divino, lindo mesmo!!!
    se puder ajudar agradeço!